Productivity is not a trait we are born with but a skill that we learn and master over time. With increasing technology created to simplify our lives has also made us unproductive at times. It’s how we can be so motivated and creative and yet, so unproductive at the same time. Be it an entrepreneur, to a professional worker, we all struggle with non-satisfying level of productivity at work. It doesn’t mean that we’re bad at our jobs but it means that sometimes we lack the art of organising our days better; a proper routine.
There are many technological ways to deal with low productivity, it doesn’t matter if you’re frustrated CEO, burnout employee, or even a student, in this article you’ll find five essential tips that can help you increase your productivity by using technology the right way.
Reminder: Step Up Goals
The goals you step up must be clear to you first hand; it is important to know where you are heading towards. The old school method was to write it down, or make bullet journals to accomplish goals, but we have technology with AI integrated to help you remind you time again and again. You can search for many online tools that help you keep working on those goals with regular reminders, like Google Keep, Trello, or Pocket. Reminders teach you about the importance of moving forward. It doesn’t matter how great is your “to-do” plan if you don’t get an impulse to actually take action. Think of it in that way, achieving your goal without a daily reminder is like preparing a very specific Christmas shopping list, and going to the store without taking it.
Schedule: Time Tracking
Having too many tasks and strict deadlines to meet can become a really frustrating issue. The best way to go about is by organising your tasks into a schedule so you won’t get overwhelmed about the things to do till the end of the week or month. Scheduling software can help you prioritise the tasks and estimate the time you can spend on it and reduce time loss. It is also essential when you work with a team. Working according to your schedule keeps you all in the same place and time. A time tracking system is a helpful tool to measure how much time you spend on a particular task. That gives great information about your work speed and helps with making improvements.
Daily Tasks
Daily tasks are as important as weekly or monthly schedules. They help you focus on your work and increase your productivity and time management. Remember, after setting up a goal for the whole month, it is essential to track your daily steps and improvements. Depending on your daily schedule or work ethic, you should always make a place for some extra tasks. Downloading daily tasks tracker can really contribute to your the productiveness of your work.
Software: Communications
A great communication is a base of time management. It makes it much easier to contact your colleagues, share or gain all the needed information, make important updates, or respond faster to your customers. You will find it really helpful while working from home and having remote meetings to conduct. Another useful part of communication software is a video conferencing program. Some collaborating companies struggle with communication because of the time difference. Video meetings can speed the information exchange and improve the quality of the discussion.
Data: Collections & Access
The great improvement of technology significantly lowers the process of data collecting and sharing information. Using data collecting software gives you and your coworkers or employees access to all needed information, and it doesn’t matter what department you work on. Having well organised, detailed data gives you the possibility to make a precise analysis. Having provided all the information about the customers and their behaviour helps strategies targeted marketing campaigns, optimise the plan, and prioritise certain leads. Data analysing tool gives you a clear insight into the improvements you need to do in order to make your company more efficient.
The Bottom Line
Technology is really helpful when used in the right way, great way to increase your productivity without wasting time yet, having fun in the process. The use of technology for productivity just simply improves working speed, provides you with very specific insights, helps to track your goals, and generally increases your efficiency. Working with a software program saves a lot of time and helps with organisational skills. Once you get used to it, you will become a pro in time management.